Click here to start a new request!
Click here to modify or view your requests
Welcome
Welcome to the new purchasing request form for SESP doctoral students, post-doctoral fellows, and faculty. The intake form is in Microsoft Forms, and after that submission, any further updates and communication will be done in a MS List.
Purpose
The purpose of this form is to collect requests from you, the customer, that solicit the necessary information to complete your request as quickly and efficiently as possible.
When you’re planning ahead
The preferred way to book your own travel is via one of Northwestern’s approved travel agencies that can direct charge your chartstring and you will not have to wait until after the trip to be reimbursed for expenses booked through Egencia.
Grad students: please request access first.
After your travel is complete, you must submit a request with the rest of the expenses.
Faculty and graduate students are automatically given “Shopper” access to use the iBuyNU Marketplace. Shopping from here ensures direct charging your chartstring and no sales tax is charged. You can shop here and “assign the cart” to Tina Foster. (Net ID: TEF2406) You’ll be notified via email on the status of your order and there are no further steps (& no need to submit a request). Instructions
Need a credit card? Expenses such as membership dues and conference registrations can be purchased using a corporate credit card that direct charges your chartstring. (You can request this service via the MS Form.)
Paying an individual? It’s best to start the request at the time the contractor is engaged – include the name and contact information of the vendor before the work starts. The longest part of paying an individual is getting a new vendor set up, so an early notification will reduce time between the end of work and payment. After the work is complete, you can update your request with the final invoice or signed form.
Finishing up
A great feature of the SharePoint site is the ability to edit/update a previous submission. If you had previously requested a conference registration, you can upload the rest of the receipts for reimbursement after the trip to the same submission.
A reimbursement is processed after personal funds have been laid out. These have to be within 90 days of the expense.