For instructions on booking travel, the University’s Procurement & Payment Services travel website has all – or most – of the information you will need. Every trip that incurs expense has to be reconciled against an expense report that includes all expenses (whether reimbursable or pre-paid) along with a business purpose.
Booking Airfare and Hotels
Egencia is Northwestern’s preferred online travel booking tool. Northwestern’s partnership with Egencia streamlines your travel booking process and allows you to book travel directly by billing a chartstring. If you are a graduate student who requires access to Egencia, please fill out this Excel Spreadsheet and submit a request via the SESP online form.
Hotel Rates References
As stated in Northwestern’s Travel and Entertainment policy, “Travelers must book standard accommodations in reasonably priced, commercial-class hotels and motels.” Please see Hotel Rates References for additional guidelines.
Membership Dues and Conference Registration
Pay for membership dues and conference registration using a university corporate card. Start a new request for this and then submit the rest of your expenses after the trip.